GRAND CHORALE BOARD MEETING
Monday October 27, 2008
Pres. Roger Shaw called the meeting to order at 7:40 PM.
Others in attendance were: Don Campbell, Jeff Shaw, Jim Morris, Tom Newton and Tom Giblin.
Consideration of Minutes: Minutes of the 8/11/08 Board Meeting were reviewed. Motion by Jeff Shaw –2nd by Tom Newton to approve. Passed unanimously
Treasurer’s Report: Al Clark was not present and so there was no report available. There was a discussion about the financing of the proposed back rails and side rails for the risers. Dave Kafer has advised us that he will work on possible grants for the funding of the railings, but mentioned that it would look good on the applications if the Chorale were willing to provide some matching funds. Motion by Jeff Shaw, 2nd by Tom Newton for the Chorale to commit up to $800.00 in matching funds for the purchase of the needed railings. Passed Unanimously.
Jim Morris discussed the Christmas music and feels that he has introduced all of the new songs for this year.
There was a discussion on the Valentine Day quartets and practice schedules. Who will be available for quartets and will we be able to have a fourth quartet available. 2009 fees will be $40 for a single quartet appearance and we will offer restaurant packages at $100 per restaurant on Valentines Day covering 3 appearances between 6pm and 9pm. It is hoped that with at least 20 individual quartet appearances in addition to the restaurant appearances we can raise $2,000. Tom Giblin will be in charge of the flyers and advertising needed. We will need to find a chairman to develop and organize the appearances.
HEP School in Estes Park on February 6th & 7th was discussed. Pres. Shaw will present the school to the membership and ask for an indication of interest at a future practice. There followed a discussion on possibly participating at the Society’s 2009 fall competition in Cheyenne in late September. Again, Pres. Shaw will present to the membership to determine amount of interest. The Board feels that the Chapter can furnish some financial aid to offset the costs for the members. Once we have the definite costs and interests the Board can discuss this further.
Practice schedules were discussed and we will try to start practices at 7:00pm and end earlier so that Quartets can have some practice time following the Christmas music practices.
The 2009 Fall Show was discussed. It will be tentatively held on Saturday, August 29. Tom Newton will contact the High School to get clearance for that date. Back-up location would be Church of the Eternal Hills. It was felt by all in attendance that we should try to have a Guest Quartet again. We will see if Al Clark knows of one that may be interested.
Jeff Shaw is looking at new songs to use, possibly 6 to 7 including some out of our past shows. Theme will be Broadway and John Denver songs. We would like to have our 3 quartets involved. Jeff will be ordering some sheet music on songs of interest that will fit those themes.
Advertising was discussed for the Christmas concerts in Grand Lake and at the YMCA of the Rockies. Tom Giblin will be in charge of items such as Ads in Newspaper, Posters and possibly flyers for church bulletins.
Motion by Tom Newton and 2nd by Tom Giblin to have a separate budget item in the amount of $150 for incidental publicity each year. This will give Tom Giblin some latitude in handling advertising in the future. Passed Unanimously.
Motion to adjourn by Jeff Shaw – 2nd Jim Morris. Passed unanimously at 9:55 P.M.
DON CAMPBELL, Secretary
NOTE: SINCE THE MEETING, DON HUNT HAS AGREED TO MANAGE THE VALENTINE’S FUND RAISER!